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Team Management

This guide covers managing team access, permissions, and workflows in CICosts for organizations with multiple users.

Team Plans​

Available on Team Plan​

The Team plan ($49/month) includes:

  • Up to 5 team members
  • All Pro features
  • Role-based access control
  • Team dashboards
  • Audit logging
  • Dedicated support

Upgrading to Team​

  1. Go to Settings → Billing
  2. Click Upgrade to Team
  3. Add team member emails
  4. Complete payment

Adding Team Members​

Invite Users​

  1. Go to Settings → Team
  2. Click Invite Member
  3. Enter their email address
  4. Select their role
  5. Click Send Invite

Roles and Permissions​

RoleViewAlertsSettingsBilling
ViewerAllViewNoneNone
MemberAllManageNoneNone
AdminAllManageAllView
OwnerAllManageAllManage

Role Details​

Viewer

  • View all dashboards and reports
  • Cannot create or modify alerts
  • Read-only access

Member

  • Everything Viewers can do
  • Create and manage alerts
  • Export data
  • View API keys

Admin

  • Everything Members can do
  • Manage team members
  • Configure integrations
  • View billing

Owner

  • Everything Admins can do
  • Manage billing
  • Transfer ownership
  • Delete organization

Managing Permissions​

Changing Roles​

  1. Go to Settings → Team
  2. Find the team member
  3. Click the role dropdown
  4. Select new role
  5. Confirm change

Removing Members​

  1. Go to Settings → Team
  2. Find the team member
  3. Click Remove
  4. Confirm removal

Their access is revoked immediately.

Team Dashboards​

Shared Views​

Create dashboards visible to the whole team:

  1. Configure your dashboard view
  2. Click Save View
  3. Name it and set as "Team"
  4. All members can access it

Personal Views​

Members can save personal views:

  1. Configure your dashboard view
  2. Click Save View
  3. Name it and set as "Personal"
  4. Only you can see it

Alert Ownership​

Team Alerts​

Alerts can be owned by the team:

  • Any member can edit
  • Notifications go to configured channels
  • Persist when creator leaves

Personal Alerts​

Alerts can be personal:

  • Only creator can edit
  • Notifications go to creator
  • Deleted when creator leaves

Best Practice​

Use team alerts for:

  • Budget thresholds
  • Critical anomalies
  • Compliance requirements

Use personal alerts for:

  • Individual workflow monitoring
  • Testing alert configurations

Audit Logging​

What's Logged​

Team actions are logged:

EventDetails
LoginWho, when, from where
Data exportWho, what data, when
Alert changesWho changed what
Settings changesWho changed what
Member changesWho added/removed whom

Viewing Audit Log​

  1. Go to Settings → Audit Log
  2. Filter by:
    • Date range
    • User
    • Event type
  3. Export if needed

Retention​

Audit logs are retained for:

  • Team plan: 90 days
  • Enterprise: 1 year

Team Workflows​

Onboarding New Members​

  1. Add them via Settings → Team
  2. Assign appropriate role
  3. Share key dashboard views
  4. Review alert configuration
  5. Provide documentation links

Offboarding Members​

  1. Remove from Settings → Team
  2. Review their alerts (transfer or delete)
  3. Check shared views (update if needed)
  4. Audit recent actions if needed

Responsibility Assignment​

Assign CI cost responsibilities:

RoleResponsibility
DevOps LeadOverall budget
Tech LeadTeam/project costs
DeveloperPersonal workflow costs
FinanceBilling and chargebacks

Collaboration Features​

Comments (Coming Soon)​

  • Comment on cost spikes
  • Discuss optimizations
  • Track decisions

Shared Reports​

  • Schedule team reports
  • Distribute automatically
  • Archive for reference

Integration with Slack​

  • Team channels for alerts
  • @mentions for escalation
  • Threaded discussions

Enterprise Features​

For larger organizations, contact us for:

  • SSO/SAML - Single sign-on
  • Unlimited users - No seat limit
  • Custom roles - Fine-grained permissions
  • API access - Programmatic management
  • Dedicated support - SLA-backed

Next: API Overview →